Free, shareware, and open source software as well as software as a service (SaaS) shall be reviewed as well. Any paper and electronic media that contain Subscriber Data, PII, SCI or Personal Data shall be physically secured. 10.4.5. 14.3. Therefore, it is important to write a policy that is drawn from the organization’s existing cultural and structural framework to support the continuity of good productivity and innovation, and not as a generic policy that impedes the organization and its people from meeting its mission and goals. Software that is end-of-life and no longer supported is considered unauthorized software, and shall be addressed as defined by the Authorized Software Policy. University of Notre Dame Information Security Policy. 9.11.4. 1. Security Policy and its supporting policies, standards and guidelines is to define the security controls necessary to safeguard HSE information systems and ensure the security… 17.8.1. 24.3. 17.2.7. This policy applies to all systems, including network equipment and communication systems, supporting iCIMS internal and remote operations and products and services. Usage of these accounts shall be monitored. A Security policy template enables safeguarding information belonging to the organization by forming security policies. Access to wireless networks shall be restricted to only those authorized, as follows: 18.2.1. 7.2. Date and time. Data loss prevention processes and tools shall be implemented to identify and/or prevent data loss. A unique symbol or character string that is used by a system to identify a specific user. 18.3. 21.6.1.6. 23. 17.2.4. Data loss prevention (DLP) tools and processes shall be implemented, where possible. 21.6.1.10. If these are stored on an electronic device, the device and/or data shall be encrypted following iCIMS encryption policy and access restricted accordingly. Any removable media or other systems to which the virus shall have spread shall be treated accordingly. 2.2.13. 26.4. The curriculum shall be approved by Information Security. 17.6. The University … Appropriate security monitoring tools shall be implemented to ensure that knowledge of the ongoing security posture is in place and that appropriate actions can be taken to mitigate security events/incidents. A security policy … 2.2.10. 9.10.5. Acceptable Use Policy Defines acceptable use of equipment and computing services, and the appropriate employee security measures to protect the organization's corporate resources and proprietary … The use of non-alphabetic characters (e.g., !, $, #, %) is optional but is highly recommended. There should also be a mechanism to report any violations to the policy. Ensure that all data in transit is either encrypted and/or the transmission channel itself is encrypted following Data Encryption Policy. Information Security Policies, Procedures, Guidelines Revised December 2017 Page 6 of 94 PREFACE The contents of this document include the minimum Information Security Policy, as well as procedures, guidelines and best practices for the protection of the information assets of the State of Oklahoma … Use of defined security perimeters, appropriate security barriers, entry controls and authentication controls, as appropriate. 20.3. Encryption of wireless networks shall be enabled using the following encryption levels: 1.7.1. 8.9.9. Restriction of non-personnel or Need to Know Parties (NKP) from being given virtual access to the Data Center without appropriate approvals in place. 8.10.2. Extranet Network (isolated from Corporate and Guest Network): WPA2-Enterprise with PEAP (802.1x w/AES) 7.6. Type of event. Up to date anti-virus software for the detecting, removing and protecting of suspected viruses shall be installed on all servers, workstations, and laptops. A chronological record of system activities that is sufficient to enable the reconstruction, review, and examination of the sequence of environments and activities surrounding or leading to an operation, a procedure, or an event in a transaction from its inception to final results. Audits shall also be used to track: 27.2.1. Check telephone bills carefully to identify any misuse of the telephone system. 4.4.3. Guest Network: Accessible by guests with appropriate employee approval or employees with minimal web-filtering in place (no direct access to corporate/production network). 2.1.4. Security groups, or equivalent. Users shall be made aware of current anti-virus procedures and policies. Notwithstanding the foregoing, if stored or cached information resides on a removable device, Personnel will follow company policies and procedures, including acceptable use requirements as defined in the Employee Handbook and Data Security and Privacy Statement, to mitigate the risk of a Data Breach. LAN equipment, hubs, bridges, repeaters, routers and switches shall be kept in physically secured facilities. A9:2017- Using Components with Known Vulnerabilities 4.4.5. Lockout duration shall be set to a minimum of thirty (30) minutes or until an administrator resets the user’s ID upon proper user identify verification. The Information Security Policy determines how the ITS services and infrastructure should be used in accordance with ITS industry standards and to comply with strict audit requirements. 13.1. English lowercase characters (a through z) Wireless access points and controllers shall not be allowed to connect to the production subscriber network. Reference Check. 2.2.6. Department. A5:2017- Broken Access Control 8.12. 1.5. 26.7. Google Docs. 9.11.2. Network equipment shall be configured to close inactive sessions. 13.7. Any identified malware/viruses shall be removed with the assistance of End User Support prior to use. ® iCIMS and its associated logo are federally registered trademarks of iCIMS, and other trademarks used herein are owned and may be registered by their respective owners. A8:2017- Insecure Deserialization Properly maintain inventory logs of all media and conduct media inventories at least annually. Device for monitoring and analyzing network traffic. 8.9.6. 14.5. Workstation configurations or build standards defined by the IT Department in alignment with Information Security policies are required to be followed. 4.3.5. Validate proper error handling. Network access control lists (NACLs), or equivalent. The default and maintenance passwords on the voice system shall be changed to user defined passwords that meet iCIMS’s password policy. Consideration shall be taken to ensure environmental concerns are addressed such as fire, flood, and natural disaster (e.g., earthquake, flood, etc.) Software for which there is no charge, but a registration fee is payable if the user decides to use the software. For this reason, many companies will find a boilerplate IT security policy inappropriate due to its lack of consideration for how the organization’s people actually use and share information among themselves and to the public. 20.2. 6.3. 2.2.7. Criminal Background Check. Usage of role-based access controls (RBAC) shall be implemented to ensure appropriate access to networks 15.4. 15.1. In addition, the following shall occur: 11.1.1. Avoid assigning security equivalences that copy one user’s rights in order to create another’s. 13.2. 18.2. 2.1.2. Means any record, whether in paper, electronic, or other form, that includes any one or more of the following elements in relation to iCIMS or its Personnel: Protocol that allows a device to login to a UNIX host using a terminal session. 19.1. 4.6. Users shall shutdown, logout or lock workstations when leaving for any length of time. Common examples of this include the PCI Data Security Standard and the Basel Accords worldwide, or the Dodd-Frank Wall Street Reform, the Consumer Protection Act, the Health Insurance Portability and Accountability Act, and the Financial Industry Regulatory Authority in the United States. Rapid7 IDR). Protocol that allows a remote host to login to a UNIX host without using a password. The review shall be based on system criticality and data type. 30 days for high-risk critical and/or security vulnerabilities Unless authorized by the Information Security Department, at no time shall an attempt be made to take advantage of any Security Weakness or Security Vulnerability. Upon notification of a virus infection systems shall be isolated from the network, scanned, and cleaned appropriately. 8.1. 4.4.6. Minimum of eight (8) characters in length, containing characters from the following three categories: 2.1.1.1. Identity or name of affected data, system component, or resource. Strong cryptography and security protocols, such as TLS 1.2 or IPSEC, are required to safeguard Personal Data, PII, SCI or Subscriber Data during transmission. Guest Network (isolated from Corporate and Extranet Network): Captive Portal (requires iCIMS Personal to authorize access) with guest required to connect over secure connections (https) for encrypted transit. Develop all web applications (internal and external, including web administrative access to application(s)) based on secure coding best practice. 13.5. 2.1.9.1. 17.1.2. Corporate Network: Only accessible by iCIMS owned devices with controlled ingress/egress and web filtering (no direct access to the production network). Less critical systems shall be patched first. Confidentiality of all data, both iCIMS and Subscriber Data, shall be maintained through discretionary and mandatory access controls administered by iCIMS or the respective Subscriber, as applicable. 4.1. 17.8.4. Network intrusion detection systems (IDS) shall be implemented and monitored by Information Security. Destroy media containing Personal Data when it is no longer needed for business or legal reasons by following procedures including, but not limited to: 23.4.1. Your company can create an information security policy to ensure your employees and other users follow security protocols and procedures. 20.6. 4.3.10. UPS software shall be installed on all servers to implement an orderly shutdown in the event of a total power failure. Logs shall be retained for one year. Data Classification, Labeling, and Handling. … 1.2. 1.4. Manage all code through a version control system to allow viewing of change history and content. Administrator, superuser, and service account passwords shall be stored in a secure location, for example a fire safe in a secured area. A security policy must identify all of a company's assets as well as all the potential threats to those assets. 22.1. Documented policies and process shall be implemented to ensure appropriate encryption and key management is in place. Unused channels shall be disabled. 21.6.1.7. Secure, encrypted VPN connections to other networks controlled by iCIMS or outside entities, when required, shall be approved by Information Security. 2.2.3. 8.2. 2.1.7. ( QA ) ) methodology is followed using a multi-phase quality assurance release that. 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